For accounting practices

ERP Migrations, AI Integrations & Automated Accounting Workflows

Built by an engineer who actually understands the general ledger. I transition complex client files to modern ERP, integrate practical AI, and automate manual reconciliations so your team focuses on high-value advisory.

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I work with tools your firm is already familiar with

QuickBooksXeroOdooGoogle SheetsKeeper

The Pain

Scaling your firm shouldn't mean burning out your team.

Accounting practices lose hundreds of unbillable hours each year wrestling with fragile connectors, stalled conversions, and manual fixes that shouldn't exist.

Unbillable manual re-keying

Senior managers and staff losing billable hours manually re-entering transaction batches between CRMs, client billing portals, and disparate ledger accounts.

Stalled & messy ERP migrations

High-stakes client migrations that stall out midway, quietly dump entries into suspense accounts, distort historical reporting, and increase client churn risk.

Fragile off-the-shelf connectors

Generic automation tools (Zapier, basic native syncs) failing silently on multi-currency, tax code mappings, payment processor fee splits, or bulk refunds.

AI ambition without ledger accuracy

Firms eager to leverage AI efficiencies but lacking the in-house engineering required to build secure, audit-controlled, ledger-accurate tools.

Core Capabilities

Three distinct ways I partner with accounting practices

Discrete, fixed-scope engineering blocks designed to solve high-friction ledger problems without long-term consulting bloat.

Migrations & Architecture
01

Flawless ERP Migrations

Clean chart-of-accounts mapping, historical transaction cleanup, suspense account elimination, and opening balance reconciliation.

  • Chart-of-accounts restructuring — rationalise messy sub-accounts, remove duplicate vendors, and map historical lines accurately.
  • Dry-run validation in sandbox — full rehearsal with JSON snapshots and debit/credit tie-outs before live cutover.
  • Suspense elimination — zero orphaned entries or mysterious adjustments; every penny lands in its true account.
  • Reconciled opening balances — hand back a clean, verified trial balance your reviewer and audit partner can sign off on.
AI & Intelligence
02

Practical AI Integration

Custom document extraction, automated transaction classification, and AI-assisted narrative reporting built on strict accounting controls.

  • Document & receipt extraction — extract line-item data from messy PDFs and receipts directly into structured ledger payloads.
  • Confidence-scored categorization — automate routine repetitive coding while routing low-confidence edge cases to a human queue.
  • Accounting rule enforcement — AI governed by strict domain logic—no hallucinated accounts, incorrect tax rates, or unbalanced entries.
  • Client variance summaries — automated narrative commentary highlighting material month-over-month variances for advisory packs.
Custom Engineering
03

Custom Accounting Automations

Automated payout-to-bank reconciliations, webhook listeners, and custom API pipelines between billing systems and your general ledger.

  • Payment-to-ledger sync — connect Stripe, Shopify, PayPal, or proprietary billing APIs straight into QuickBooks, Xero, or Odoo.
  • Cent-for-cent payout matching — automatically decompose gross charges, processing fees, FX adjustments, and chargebacks.
  • Webhook event handlers — real-time or scheduled ledger postings with idempotency keys to prevent duplicate records.
  • Automated reporting packs — custom scheduled pipelines pushing live data into Google Sheets, Airtable, or partner dashboards.

Why it works

How I deliver systems built for impact

Built for teams ready to move fast, eliminate manual overhead, and get financial systems done right.

Zero Reconciliation Drift

Every pipeline is built with strict validation rules and idempotency keys. Reconciliation errors and double entries are engineered out, not manually corrected.

Production-Ready in Weeks, Not Months

A structured discovery-to-deployment roadmap delivers a working, battle-tested integration in phased milestones—without 6-month consulting bloat.

Accounting & ERP-Aware Architecture

Built by someone who understands charts of accounts, tax lines, multi-currency conversions, and compliance. Your system adapts to your financial workflows, not the other way around.

Direct Senior Engineering Ownership

Strategy, schema design, API integration, and edge-case testing handled directly. No account managers, no junior subcontractor handoffs.

Full Handover & No Vendor Lock-In

Complete documentation, clear API mapping, and team training included with every build. You retain 100% ownership of your codebase, keys, and webhooks.

Secure & Audit-Ready by Default

Strict token management, encrypted payload storage, and structured error logs so every automated transaction is traceable and audit-ready.

The Dual-Domain Advantage

An engineer who has actually closed a set of books

Most software developers view a general ledger as a generic database table. Pure bookkeepers lack the engineering toolkit to automate complex API pipelines. I bridge both domains directly.

The Accounting Professional

  • 5 years in accounting practice & 13 ACCA exam papers completed
  • Deep grasp of double-entry rules, period locks, and cut-off dates
  • Knows why clearing accounts must net to zero before close sign-off

The Software Engineer

  • 10+ years in software engineering across TypeScript, Python, and SQL
  • OAuth2 token lifecycles, webhook workers, and rate-limit backoffs
  • Automated dry-run validation suites and exception queues

The Tangible Result:

No wasting unbillable hours explaining debits and credits to an agency developer, and no fixing broken journal entries after launch. Plus clean boundaries: I never sit in front of your clients or compete for your advisory fees.

Selected Work

Real systems, built and shipped.

Client Engagement · ERP Architecture & Migration

Excel to Odoo 19 ERP: Full Migration, Payroll & ZATCA Compliance

Migrated a KSA material trading and manpower contracting enterprise from fragmented spreadsheets to a fully operational Odoo 19 ERP—including automated GOSI/WPS payroll, ZATCA e-invoicing, 4-plan analytic accounting, and an ongoing data governance toolkit.

  • 100% ZATCA Phase 1 compliant bilingual e-invoicing
  • Payroll for 160+ employees cut from 3 days to 1 hour
  • 4-plan analytic framework — segment, client, unit & project P&L
  • Automated Python migration with dry-run validation and JSON snapshots
Odoo 19 Enterprise · Python · ZATCA · GOSI · WPS
DeliveredRead case study

Independent Product · AI & Accounting Automation

Live Beta

LedgerSort — AI Transaction Categorization for QuickBooks

Bookkeepers spent hours each week manually categorizing QuickBooks transactions, with inconsistent results. LedgerSort applies AI with confidence thresholds and a human review queue — routine work automated, exceptions surfaced.

  • −80% categorization time
  • Standardized chart-of-accounts coding
  • Exceptions-only human review queue
Next.js · QuickBooks Online API · AI Categorization · PythonRead case study

Client Engagement · Payment Infrastructure & Accounting Automation

Stripe Reconciliation & Revenue Reporting Automation

Stripe payouts, fees, and refunds never cleanly matched the ledger for a subscription business. Automated reconciliation at the balance-transaction level so payouts tie out to the cent and revenue figures are available same-day.

  • Payout-to-ledger matching automated
  • Fees, refunds & FX all decomposed correctly
  • Same-day revenue reporting
Stripe API · Python · QuickBooks Online API · Webhook Automation
DeliveredRead case study

How it works

From first call to shipped system.

  1. 01

    Initial conversation

    Understand the current system, problem, priorities, and desired outcome.

  2. 02

    Technical assessment

    Identify risks, dependencies, and practical options. No commitments yet.

  3. 03

    Written plan

    Define the recommended scope, approach, and clear next step in writing.

  4. 04

    Build and support

    Deliver the work with clear communication, full documentation, and a clean handover.

Not sure exactly what needs to be built? Start with the problem. We can clarify the practical next step together.

FAQ

Common questions.

How do you protect client data and keep the books correct?

Every migration and automation is built around double-entry rules — debits must balance credits — plus idempotency keys so the same event cannot post twice. Credentials stay encrypted, access is OAuth-based where possible, and nothing touches production until it has passed sandbox tests with validated snapshots. You get a full audit trail on what changed and why.

Can you work inside our clients’ sandbox or staging environments?

Yes. Most work runs in isolated sandboxes, restricted client tenants, or via scoped API credentials. Live books stay untouched until you have reviewed the results and signed off.

Do you ever speak to our clients or appear under our name?

No. I work behind your practice. I do not sit in client meetings, do not brand the work as mine to your clients, and do not compete for advisory or bookkeeping fees.

Is the work fixed-fee, or do you only work on retainers?

Both. Discrete jobs — one file cleanup, one migration, one payment sync — are scoped and priced fixed, with written acceptance criteria. Retainers are available later for monitoring, maintenance, and recurring onboarding if you want ongoing support.

Can we start with one messy client file before committing to more?

Yes. That is the preferred path. We pick one file or one integration, agree scope and price in writing, build in sandbox, and only then decide whether to continue.

What happens if an API changes or an odd transaction breaks the sync?

Pipelines include structured error handling and exception queues. Bad or unexpected transactions route for review instead of failing silently or stopping the whole job. On retainer, vendor API changes are handled proactively before they break production.

How do you handle opening balances, suspense accounts, and sign-off?

Migrations include chart cleanup, suspense elimination, and a reconciled opening trial balance you can hand to a reviewer or audit partner. The goal is a clean cutover, not a pile of imported rows left for your team to untangle.

Do you take over advisory or bookkeeping work from our firm?

No. I build and hand over the systems. Day-to-day bookkeeping, client relationships, and advisory stay with your practice.

Need senior engineering help with a finance-heavy system?

Share what is slowing your team down, what systems are involved, and what you are trying to achieve.

Email faiz@faizahmed.me

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